My advice to teachers everywhere. . . document everything!
At Open House I send home this sheet for the parents to fill out. (click the picture to view bigger or download) Then I put all the sheets in a binder. Whenever I call home or have conversations with parents that I need to remember I write notes on the back of the sheet. That way if they say, "You've never mentioned that before" or "Why am I just hearing about this now?" I can pull out their sheet and say, "Nope, we talked about this on October 4th. I called you at home and you said....."
I also 3 hole punch any notes the parents send my way and any responses I send back and file those behind their child's information sheet. I print out all e-mails and do the same thing.
Sounds a little
OCD paranoid time consuming but when you're trying to keep track of 26+ sets of parents you have to have a system!
I hate to do this but the countdown has begun. . . 6 days until meeting begin. . . 11 days until school starts.